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Advancement Assistant

Part-time (non-exempt, hourly), 21-28 hours per week
Tuesdays and two additional days

Reports to the Advancement Director

Starting Pay: $15/hour
Anticipated Start Date: February 20, 2024

The Rochester Art Center is excited to welcome an Advancement Assistant to our small, thoughtful, but mighty team! Our staff enjoy a flexible schedule and work environment that depends on accountability and demonstrable results.  The Advancement Assistant works to further awareness of the organization’s mission, programs and achievements, and assists with raising funds for the nonprofit. The position requires high level communications skills, diplomacy, confidentiality and passion for the arts.

Primary Responsibilities

  • Welcome visitors and Track attendance

  • Use Square to process sales and track merchandise

  • Help ensure that the front desk, Gallery Shop and galleries are presentable at all times

  • Answer phone calls and emails

  • Assist Advancement Coordinator with annual campaign mailings and acknowledgement letters, event planning, preparations and registration. 

  • Identify, cultivate and steward relationships with foundations, businesses and individuals to increase financial stewardship for Rochester Art Center programs, exhibitions, and general operations.

  • Maintain complete and accurate records in the donor database, Bloomerang.

  • Update and maintain the Rochester Art Center’s profile. 

  • Represent the organization at public events. 

  • Assist with set-up and strike for special events and perform other duties as assigned.

Other Duties

  • Follow Board policies and stay abreast of updates and changes.

  • Secure building to ensure proper building security at all times. Lock, secure and code out the building at the end of shift.


  • Bachelor's degree or three to five years relevant experience preferred.

  • Customer Service and/or Nonprofit fundraising experience is a plus. 

  • Excellent organization and project management skills.

  • Strong communication skills - verbal and written; excellent writing, editing, and proofreading skills; public speaking.

  • Self-driven and able to set and execute priorities.

  • Evidence of the ability to establish and maintain effective working relationships through collaboration and team-based work. 

  • Propensity to network and build relationships with a variety of audiences, provide excellent customer service, and manage difficult or complex situations.

  • Ability to maintain accurate records; read, analyze and interpret standard business documents; write reports, business correspondence, and procedural guides; effectively present information and respond to questions from co-workers and the general public.

  • Demonstrated ability to establish and maintain effective working relationships, excels in collaboration and team-based work. 

  • Strong verbal communication skills in English. 

  • Proficient in or willing to learn Google Suite.

Physical and Environmental Requirements of the Position

  • While performing the duties of this job, the employee is frequently required to bend, sit, move about, hear and speak. 

  • Ability to communicate in person, by radio, electronically and over the phone. Ability to use computer equipment to communicate, complete reports, update donor database, etc.

Supervisory Responsibilities

  • This position does not have any supervisory responsibilities. 

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Rochester Art Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

To apply, send a letter of interest and resume to Kalianne Morrison,

Applications received by February 1, 2024 will be given priority.

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