Host Your Event at the Rochester Art Center
Event Spaces - Pre-approved Caterers - Equipment List - Event Staff - Contact
Event Staff
Rentals Director
The rentals director is responsible for rental events hosted at the Rochester Art Center and is the primary contact from placing a hold on a requested date to assisting clients, as needed, throughout the rental process.
Responsibilities
- Meet with all potential clients.
- Provide information regarding spaces, date availability, pre-approved caterers, and rental fees.
- Discuss the client contract and rental process.
- Place holds and confirmations.
Event Director
The event director assumes the primary responsibility for the set-up and execution of rental events.
Responsibilities
- Receive floor plan and handle equipment needs.
- Follow up for and respond to client’s vendors (decorators, caterers, florists, etc.) as needed.
- Schedule music/DJ setup, rehearsals, and photo sessions.
- Oversee the event liaison.
Event Receptionist
The event receptionist is the liaison between the public and the Art Center and is responsible for handling the visitor service information desk.
Responsibilities
- Provide a professional and welcoming environment for clients, vendors, and guests.
- Orient, assist, and acquaint clients, vendors, and guests to the Art Center.
- Provide information and direct guests to their event area.
- Allow access only for authorized personnel and event guests.
- Monitor vendor move in and out.
Event Liaison
The event liaison assists clients, guests, caterers, and other vendors with facility, setup, sound system, and other needs during the event.
Responsibilities
- Provide a professional and welcoming environment for clients, vendors, and guests.
- Serve as the primary contact for clients and caterers during the event.
- Assist with client setup and sound system.
- Enforce policies such as no outside food or beverages, no children above the main floor without an adult, etc.
- Maintain the security of the facility and crowd control and safety.